Position Overview

Doctivity Health is seeking a highly organized, strategic, and execution-focused Project Specialist to help drive key initiatives across the organization. This role will work directly with leadership, project owners, and cross-functional teams to ensure projects are executed on time, at a high level, and aligned with company goals and strategic priorities.

The ideal candidate is an exceptional communicator and coordinator who thrives in fast-paced environments, can manage multiple priorities simultaneously, and is comfortable working across a wide range of operational areas, including sales, product development, customer success, customer retention, marketing, PR, branding, executive operations, conference planning, and strategic initiatives.

This is a highly visible and versatile role with the opportunity to make a meaningful impact across the company.

Key Responsibilities

Strategic Project Management

● Manage and coordinate strategic projects across multiple departments and initiatives

● Develop and maintain project timelines, deliverables, objectives, milestones, and success metrics

● Work closely with project leaders and stakeholders to ensure projects remain on track, properly prioritized, and executed at a high level

● Identify risks, bottlenecks, and dependencies while proactively driving solutions

● Ensure accountability and follow-through across teams and initiatives

● Assist leadership with operational coordination and strategic execution

● Within three to six months of starting, must have capabilities to deliver product demos and be able to help with SDR work

Meeting & Communication Management

● Create detailed meeting agendas and ensure meetings remain productive and action-oriented

● Facilitate project and leadership meetings as needed

● Document meeting outcomes, action items, responsibilities, and timelines

● Lead post-meeting follow-up communication and project status updates

● Conduct project retrospectives, summaries, and “360” reviews to improve execution and communication across teams

● Serve as executive administrative assistant

Cross-Functional Collaboration

● Partner with teams across:

○ Sales

○ Development / Product

○ Customer Success

○ Customer Retention

○ Marketing

○ Public Relations

○ Branding

○ Executive Leadership

○ Operations

○ Conference & Event Management

● Serve as a central coordination point between departments to improve visibility, communication, and execution

Conference & Event Planning

● Coordinate and manage all aspects of conferences, trade shows, executive meetings, and company events

● Assist with logistics, including travel coordination, vendor communication, booth planning, schedules, materials, timelines, and on-site execution

● Ensure events are professionally executed and aligned with company goals and brand standards

● Organize conference submissions and company speakers at conferences and ensure the quality of their presentations

Process & Workflow Management

● Help improve internal operational processes and project workflows

● Maintain organized project documentation and reporting

● Utilize project management methodologies and tools to improve efficiency and visibility

● Support Agile and/or Scrumworkflows where appropriate

Qualifications

Required Skills & Experience

● 3+ years of project management,operations, or cross-functional coordination experience, preferably in healthcare or health tech environment or an agency model

● Strong organizational and time management skills with exceptional attention to detail

● Proven ability to manage multiple projects simultaneously in a fast-paced environment

● Excellent written and verbal communication skills

● Ability to work independently while coordinating across multiple teams and personalities

● Strong problem-solving and critical-thinking abilities

● High level of professionalism, discretion, and accountability

● Comfortable working directly with executive leadership

● Experience with AI tools for improved efficiency and task completion (ex. Codex)

Preferred Experience

● Experience with conference planning and event coordination

● Experience in healthcare, healthcare technology, SaaS, analytics, or growth-focused organizations preferred

● Familiarity with CRM/PRM, marketing, or customer success workflows is a plus

What Success Looks Like

● Projects are completed on time, at a high level, and with strong communication throughout

● Teams remain aligned, informed, and accountable

● Leadership has visibility into project status, priorities, and risks

● Meetings are productive and action-oriented

● Conferences and events are executed professionally and efficiently

● Cross-functional initiatives move faster and with greater organizational clarity

● Travel is an essential part of this role

Why Join Doctivity Health?

At Doctivity Health, we help healthcare organizations grow revenue through market intelligence, provider relationship management, and actionable analytics. This role offers the opportunity to work across nearly every aspect of a fast-growing company while helping shape strategy, execution, and operational excellence.

If you enjoy bringing structure to complexity, driving projects forward, and helping teams succeed at a high level, we would love to hear from you.

Interested candidates should send resume and a cover letter to:

Dan Carr, Sr. Director of Operations and Innovations

Dan@Doctivityhealth.com

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